Charles River Automates Business Complexity and Extends to Mobile in Five Months

Matt
 

OutSystems Platform easily allows our internal IT staff to continually update and make changes to our applications. This helps us really stay ahead of the curve and puts us in a position to always be ahead of the game.

 

Matt Bouchard,  Sr. Manager, Business Operations

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In just five months using OutSystems Platform, Charles River Laboratories develops Internet Colony Management (ICM™) - a custom web and mobile application that automates their business and extends it to mobile, providing their customers with a revolutionary, real-time view into ongoing projects. After evaluating multiple vendors and with no out-of-the-box solution available, Charles River selected OutSystems for its ability to rapidly and easily build, deploy and change custom enterprise-class software for web and mobile devices.

 
Charles River
Charles River
 

“A Manual Business Process, Spread Across Eight Sites and Six Countries.”

Charles River provides essential products and services to help pharmaceutical and biotechnology companies, government agencies and leading academic institutions around the globe accelerate their research and drug development efforts.

Managing specialized models and colonies for biomedical research is an incredibly complex process that generates massive amounts of data. For over 20 years, the Genetically Engineered Models and Services (GEMS) group at Charles River used a manual business process, spread across eight sites and six countries.

The large volumes of data generated from breeding, separating, categorizing and handling models were stored on paper in high-density, offsite storage facilities. While refined, a manual process of this scale resulted in higher labor costs and the threat of inefficiency. Furthermore, access to this data was not as instantaneous as customers may have wanted.

Hoping to build on their success in the market plus add value to their customers, Charles River set out to create a custom web and mobile application that automated their complex business processes and extended visibility immediately to their customers.

Why OutSystems?

Searching for a truly flexible solution to meet their business needs, Charles River evaluated 20 different packages, conducted two POCs, and interviewed multiple contractors and vendors.

Ultimately, Charles River chose OutSystems Platform because it delivers flexibility and ease-of-use in building, testing, deploying, and changing versions quickly. OutSystems Platform allowed Charles River to innovate - creating the exact web and mobile application they wanted.

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Internet Colony Management (ICM™)

Solution Capabilities

  • Real-time status updates among project management staff and customers
  • Client portal: to share information and direct colony requests
  • Guided technician workflow to ensure accuracy
  • Data export to Microsoft Excel

In only five months, Internet Colony Management (ICM™) was live. ICM™ is a dynamic system that handles most aspects of Charles River’s GEMS business processes – from project management, to model handling, to client portals. Beyond inventory, ICM™ offers deep access to data, providing clients, technicians and project managers real-time status updates. Each group has custom portals that provide real-time information.

This solution is a technologically advanced system with state-of-the-art peripherals that include tablet interfaces, voice commands, voice prompting, keypad interaction, and RFID usage that was tailored specifically for technicians working in laboratories.

“Now, not only do we have a solution, but it’s better than everybody else’s.”

ICM™ has allowed Charles River to differentiate itself with a revolutionary, custom-designed software solution that has had tangible ROI - an increase of new opportunities for new and existing customers.

The first and most important result was seen in terms of improvements in data integrity and quality of the information offered to clients. During the first six months of operation, since the manual labor required to collect and validate data was completely built into the solution, support labor was reduced by 100 percent and tech labor by 10 percent. As a side effect of not using paper, there was a significant reduction in paper related supplies and storage.

With regards to ROI, there was an increase in sales coming from this new and disruptive service that completely revolutionized the industry.

100%support labor reduction
150%productivity increase
25releases
  • Technician labor reduced by 10%
  • Reduction of paper supplies and storage by 95%
  • Increased sales with existing clients
  • Increased sales with new customers
  • 359 database tables

Solution Capabilities

The ICM™ solution is an automated workflow platform for managing research models and colonies - from the placement of a customer’s project, to the work orders initiated by a Charles River project manager, to the technician actually working hands-on with the colony.

OutSystems Platform ties mobile technologies together, enabling solution processes to run on a flexible, web-enabled front-end. Charles River is able to use tablets as mobile computing solutions for technicians and RFID tags and scanners for location tracking of research models and colonies. The system provides a simple user interface that allows technicians to collect data efficiently and accurately as well as to carry out actions planned by project managers.

ICM™ improves data integrity by simplifying data entry, while still capturing thousands of data points every time a technician works within a client’s colony. This leads to increased efficiencies, which allow the staff to provide the highest quality service to clients.

ICM’s™ mobile technologies and web-based applications free technicians from the physical constraints of data entry at centralized locations.

ICM™ provides a user-friendly interface that facilitates real-time collaboration between project managers and Charles River customers - a huge plus in keeping customers engaged.

Pace Layer

ICM™ unifies Charles River’s business on a global scale. With operations on several continents that face different regulatory, linguistic and cultural challenges, ICM™ provides a single, centralized view of all operations and allows executive leadership to implement best practices based on data trends seen on a global basis.

OutSystems Platform provides the speed, flexibility and scalability to expand and contract the project as needed with minimal impact on existing operations.

Integrations and Protocols

  • SAP
  • Galaxia
  • Custom-built Laboratory Test Management System
  • Access databases
  • Multi-language
  • Six supported countries
  • Lotus Notes
  • Microsoft BizTalk
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