The key benefits of using Workspace include:
1. Higher space utilisation
We recently surveyed a number of businesses and 54% of employees want to work 1 to 2 days in the office. More than 1/3 of people want to work 100% remote. So it is no wonder that office’s desk utilisation is low for most business. You can start to see just how much of your workspace is left empty. Desk booking allows you to keep better track of how much people are using the desks, and devise new plans for the unused space.
2. Increased productivity
In large organisations, how many times you’ve walked into an office at some point and spent a good few minutes searching for a free desk or meeting room? Sometimes you settle in a seat because someone is on holiday or out for the rest of the day – but once they’re back in, you begin the search again. If people can come in to an office, sit down and start working straight away, that’s already increasing productivity. For certain projects, you might want to work with particular teams or people, so enabling people to choose which desk they want to work at will make collaboration easier and people can avoid scheduling meetings. Noise disruption is also rising in the office space and demands greater need for agile working, providing people with the workspaces they need for collaboration and productivity.
3. Reduced costs
Desk utilization is generally pretty poor in offices which leads to masses of unused space and resources. It’s not only the desks that take up space, your business is also paying for the sq. ft., the computer, the chair, the cabling, the lighting the phone etc. The cost to operate a workstation in Australia ranges from 7,000AUD$ to 14,000AUD$, so when you look at those empty desks around you, think of that cost floating above them and how it could be better spent. Desk booking software will help you reduce those wasted costs by making sure you only have the desks and resources you need.
4. Encourage flexible working
Every person has a different working style, so it’s important to provide workspaces and flexible working policies that suite your people. Whilst millennials tend to be more open to working in different areas, there are other requirements from all staff. Without the right working environment, people can quickly become de-motivated and frustrated, which can eventually impact your retention. Desk booking software helps you identify your different workers and provide flexible solutions for the people that are in need of it. Each person faces their own set of challenges both in and out of the office, so giving your workforce options is a good starting point.
5. Contact tracing
Contact tracing and checking in onsite are now required for most businesses. You can use contact tracing technology in your workplace to create a comprehensive audit trail and simplify the contact tracing process should an employee become ill. All employees must book the workspace they require to use in advance when planning a visit to the office to ensure there is a record of usage in the database. This way you will be able to comply and keep most people sage.