Terms & Conditions for Virtual and Live Events

Updated on: May 20, 2021

These Terms and Conditions (hereinafter, “Terms”) also include and incorporate by reference OutSystems' Privacy Statement and Terms of Use, govern your registration for and participation in OutSystems’ Virtual Events, including NextStep and OSDC 2021 (hereinafter, “Virtual Events”) and other OutSystems’ Live Events, jointly designated “OutSystems’ Events”, and are an express agreement between OutSystems - Software em Rede, Lda ("OutSystems’, "we," "us," or "our") and you as an attendee in an OutSystems’ Events.

Please note that depending on the type of the Event (virtual or live) you are registered for, certain terms below may not apply.

1. Attendees
2. Terms & Conditions for Speakers

1. Attendees

EVENT: You may only register for and attend the OutSystems’ Events in accordance with these Terms, so please read them carefully To register for the OutSystems’ Events, you must complete the registration process online. You understand that sharing your registration with another person(s) is prohibited and a violation of the Conduct and Behavior Guidelines, which may result in your access to the event being terminated.

REGISTRATIONS: OutSystems reserves the right to deny, limit, or cancel the registration or entry to any individual or entity for any reason, in OutSystems’ sole discretion, including for violation of the Conduct and Behavior Guidelines and past or present failure to meet OutSystems’ standard of business conduct, false pretenses or engaging in violent, illegal, threatening or discriminatory conduct.

CANCELLATIONS/MODIFICATIONS/SUBSTITUTIONS: In case you can no longer attend to an OutSystems’ Event you may cancel your registration directly on the platform.
The OutSystems’ Events programs schedule is subject to change at any time without prior notice, and OutSystems cannot guarantee the attendance of any sponsor, speaker or guest speaker, as well as that any scheduled event will take place. OutSystems may cancel any OutSystems’ Event at its sole discretion and at any time.
OutSystems and its employees and vendors (hereafter, ‘Representatives’) will not be held liable if OutSystems’ Events or scheduled activities are canceled or rescheduled as a result of any issue, event or occurrence that is beyond OutSystems’ control.

PAYMENTS AND DISCOUNTS: OutSystems’ virtual Events are completely free, and therefore there is no cost to attend and/or discounts available. Live Events are also completely free.

AGE REQUIREMENTS: Attendees must be at least 18 years of age to attend OutSystems’ Events, as well as all conference-related events to them.

PHOTOGRAPHY, AUDIO AND VIDEO RECORDING: By attending you acknowledge and accept the terms of our image consent form available at https://www.outsystems.com/legal/image-consent/ and acknowledge and agree that OutSystems has the right to capture, film or record your image and voice at the OutSystems’ Event as well as the right to use, reproduce, broadcast or incorporate in any manner whatsoever, all or any portion of printscreens, photographs, videos and/or audiotapes of you or your participation in OutSystems’ Events in marketing materials and/or training materials and for internal use (hereafter, “Recorded Materials”). You hereby irrevocably grant a nonexclusive, perpetual, worldwide, royalty-free right and license to OutSystems and its Representatives to use in its Recorded Materials any materials that you may submit to OutSystems (verbally or otherwise). You understand that the Recorded Materials may be substantially edited, altered, rearranged or modified.

CONDUCT AND BEHAVIOR GUIDELINES: OutSystems values the participation of our community at all of OutSystems’ Events and wants all participants (including attendees, sponsors, speakers, moderators, staff, employees, and guests) to have an enjoyable learning experience. We are committed to providing friendly and welcoming OutSystems’ Events for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, marital status, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices.

We do not tolerate harassment of any participants in any OutSystems’ Events areas, (including sessions, workshops, exhibition halls, booths, webinars, video calls, online chats, social media, and other online media).

By participating in any of the OutSystems’ Events, you are agreeing to our Conduct and Behavior Guidelines. We expect cooperation from all participants to help us make all OutSystems’ Events a safe and positive experience for everyone.

These Conduct and Behavior Guidelines provide our expectations for all participants’ behavior as well as the consequences for unacceptable behavior in all of the OutSystems’ Events.

EXPECTED BEHAVIOUR: Attendees should be welcoming, empathetic, considerate, respectful, professional, courteous, supportive, and look out for each other.

UNACCEPTABLE BEHAVIOUR: Attendees should not follow a path of intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct, offensive written/verbal comments related to gender, sexual orientation, race, religion, disability, technical skills, demeaning, discriminatory, or harassing behavior and speech and/or unethical or unprofessional conduct.

RULES: Participants asked to stop any harassing behavior are expected to comply immediately.

All participants are subject to these Conduct and Behavior Guidelines, and any role previously mentioned should not use sexualized images, activity, clothing/uniforms/costumes or any or other material liable to create a sexualized environment.

If a participant engages in harassing behavior, OutSystems will take any action we deem appropriate, including warning the offender or expulsion from the event.

We expect participants to follow these rules at our events and all conference-related events.

REPORTING: If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the OutSystems team immediately via email global.events@outsystems.com or notify a staff member via chat at the information booth.

OutSystems will be happy to help participants experiencing harassment to feel safe for the duration of OutSystems’ Events. We value your attendance.

PRIVACY STATEMENT: OutSystems may collect, manage and share your information in accordance with OutSystems’ Privacy Statement (https://www.outsystems.com/legal/terms-of-use/privacy-statement/) and all applicable data privacy laws and regulations.In particular, please note that OutSystems can share your contact information with our event sponsors. You can check who our event sponsors are at the event page. You understand that our event sponsors will be able to use your contact information for their own marketing initiatives (sending you their promotional material, offers and other information). Your information will be subject to the event sponsors’ respective privacy statements.

FORCE MAJEURE: In OutSystems’ Events where OutSystems is prevented from carrying out its obligations as a result of any cause beyond its control, such as but not limited to an act of God, war, natural disaster, a public health epidemic and/or pandemic, acts or threats of terrorism, civil disturbance, action by governmental entity, strikes, lock-outs, curtailments of transportation services or facilities, the failure of any third party to deliver goods or services for OutSystems’ Events, or any other situation that makes it impossible, illegal or commercially unfeasible for OutSystems to hold Events. OutSystems reserves the right to cancel or reschedule OutSystems’ Events, and shall be relieved of its obligations and liabilities in connection therewith.

LIMITATION OF LIABILITY: Outsystems and its affiliates and representatives will not be held liable to you under any theory of liability or cause of action, even if it has been advised of the possibility of such damages, for any special, consequential, indirect, incidental, or exemplary damages, or for loss of profits, revenues, opportunities and/or customers. In any case, OutSystems’ and its affiliates’ and representatives’ aggregate liability under these terms shall not exceed USD $100. This limitation is only applicable to the maximum extent permitted by applicable law.

By accepting these Terms you are confirming that you represent, warrant, acknowledge, agree, and understand them fully.


2. Terms & Conditions for Speakers

By submitting a proposal or agreeing in speaking at an OutSystems’ Virtual or Live Event, the Speaker represents, warrants, acknowledges, agrees, and understands the following Terms and Conditions:

a) The importance of their participation within the key-moments of the Speaker’s Journey - such as Speaker Enablement Session(s), Technical Dry-Runs and Recording or Live Sessions but not exclusive - and also that this requires an investment of approximately 4 hours of their time, excluding any time preparing the presentation.

b) Speaker is committed to providing all the deliverables requested on the correspondent deadlines shared by the organization.

c) Speaker agrees that, by participating in an OutSystems’ Event, the Speaker will not request any payment.

d) Speaker is aware that certain presentations might end up being sponsored by one of the OutSystems’ Partners also sponsoring the event and there will be no financial remuneration in case the session is sponsored.

e) Speaker’s presentation will be reviewed by one of OutSystems’ Designers and a Proofreader after the Deck Submission avoiding any visual misconfigurations as well as typos. The revision will be shared with the Speaker who will approve any needed changes. Once the review is approved by the Speaker, no more changes should be done.

f) OutSystems will not be held accountable for the inappropriate use of any copyright, confidentiality, publicity, or privacy right of any third party of the presentations. In case of infringement of such third-party rights, the Speaker is solemnly responsible and shall indemnify OutSystems and /or the Speaker in question for any damages caused by it.

g) Speaker’s presentation materials do not contain libelous, sensitive, or otherwise unlawful material or information. Political or religious references will be evaluated and the Speaker might be requested to remove them if potentially offensive to any event attendee.

h) Speaker’s presentation materials will be available for download in PDF (as a non-editable file) during and after their virtual session.

i) OutSystems reserves the right to change scheduled speaking times regardless of whether they live or broadcasted from previous recordings.

j) OutSystems reserves the right to rescind an accepted submission without a stated reason.

k) OutSystems reserves the right to re-use the recorded sessions.

All questions and queries about the speaker participation should be addressed to speakers@outsystems.com.